Chartered accountant Dext

Dext: Automate the collection of your invoices#

Dext (formerly Receipt Bank) is the #1 software for data collection, extraction and automatic accounting preparation. It allows companies to 100% dematerialize their purchasing document management.

How Dext transforms your administrative management#

1. Zero manual entry: Dext's Artificial Intelligence reads your invoices (PDF or photo format) and automatically extracts the accounting information (Date, Amount, VAT, Supplier) with 99% reliability.
2. Foolproof multi-channel collection:

• Take a photo of your restaurant notes with the mobile app.
• Forward an invoice received by email to a dedicated Dext address.
• Smart fetchers: Dext connects directly to your supplier portals (Amazon, EDF, Orange) to automatically download your monthly invoices.

Perfect integration with Hayot Expertise#

The data extracted by Dext is sent directly, with the digitized copy (with probative value), to our accounting production software (Cegid, Sage, etc.). The time we no longer spend copying your tickets, we spend it advising you.

Stop chasing bills at the end of the month.

Dext solves a collection problem before anything else. The real question is whether that collection actually improves your bookkeeping and your year-end close, and that is exactly where the firm makes the difference. OCR speeds up how quickly documents are read, but it never removes the need for review: the VAT, the supplier, the date and the nature of each expense still have to be validated by someone who reads accounts for a living.

The biggest gains appear when your teams know precisely what to send and how to send it. We set simple rules so that unusable items, blurry photos, partial scans or late receipts, stop polluting the workflow. Dext also becomes genuinely powerful only when it feeds a well connected accounting tool. Collection on its own has limited value; it pays off when it turns into smoother production downstream.

A loose set of channels is not a process. We frame the email, mobile and user channels with simple rules to avoid duplicate uploads and orphan documents that no one can match later. Synchronisation with your accounting and your bank matters just as much: collection should flow directly into bookkeeping and into bank reconciliations rather than sitting in a separate silo.

We also configure supplier, VAT and category rules so that the OCR automations are secured by a consistent accounting and tax reading. Finally, the tool serves a monitoring purpose. We use it to reduce chasing, to track document quality during the month and to keep the close on schedule rather than discovering gaps at the end.

Dext is particularly well suited to very small companies, SMEs and independents who still lose too much time on paper or email receipts. It helps businesses with frequent purchasing that need to recover supplier invoices quickly, and it fits structures already running an accounting tool that want to accelerate collection without replacing everything. It also suits owners who want more regular bookkeeping without building a heavy internal process.

We begin by defining the sending channels, the users and the document rules that match your real habits rather than a theoretical workflow. We then connect Dext to your accounting environment and calibrate the categories, suppliers and useful VAT controls. Next, we train teams to produce usable supporting documents and to avoid the classic OCR traps. We watch the first weeks closely to cut chasing and stabilise the quality of what comes in.

Good OCR does not fix a poor supporting document: if the item is blurry, incomplete or late, the accounting stays fragile. Document duplicates can appear quickly when the sending channels are not properly framed. The tool is only worth it if it reduces chasing; without internal discipline, you keep yesterday's irritants and simply add one more piece of software. Collection alone is never enough either. It has to be connected to the bank, to bookkeeping and to the firm's controls to deliver what it promises: fewer lost documents, accounts fed earlier in the month, and supporting evidence that holds up at close and during any review.