Chartered Accountant Lucca – Complete HRIS for SMEs and Mid-Caps

Hayot Expertise, a chartered accounting firm in Paris, helps its clients deploy and optimize Lucca, the reference HRIS (Human Resources Information System) for French SMEs and mid-caps. Whether you want to digitize your HR processes, secure your payroll, or simplify leave and expense management, Lucca is the modular solution that adapts to your needs — and its native integration with Silae makes it the ideal choice for companies that outsource their payroll to an accounting firm.

Founded in 2002, Lucca is a French software company that publishes a modular HRIS now used by over 4,000 companies and 300,000 users. Unlike large international ERPs, Lucca was designed specifically for the realities of French labor law and collective agreements, making it particularly well-suited for SMEs and mid-caps (20 to 2,000 employees).

The philosophy: one functionality per need, each working independently or in combination. You can start with leave management, then progressively add expense reports processing, digital employee records, and payroll preparation.

Payroll Management Connected to Silae

A major advantage is a native, bidirectional integration with Silae, the expert payroll solution. Leave balances, validated expense reports, overtime hours — all payroll variables flow automatically to Silae, with no manual re-entry.

Leave & Absence Management

Automated legal and conventional counters, real-time balances, manager validation workflows. Validated absences flow directly to the accounting firm's payroll without manual intervention.

Comprehensive Time Tracking

Track working hours, badging, fixed-day packages, and project timelines. Overtime is automatically valued and securely pushed to the payroll execution team.

Digital Employee File (Core HR)

Centralize contracts, amendments, and employee documents in a secure digital safe. The digital onboarding flow features customizable checklists, while offboarding is structured to avoid oversights upon staff departures.

Employee Appraisals & Training

Easily manage mandatory annual appraisals, individual development plans, a corporate training catalogue, and legal requirements tracking to guarantee HR compliance and career development.

Paperless Expense Reports

Revolutionize reimbursements with OCR photo capture of receipts and automated manager validation workflows. Reimbursements are natively sent to the local payroll to be included in the monthly cycle.

Advanced Team Scheduling

Simplify shift planning for your teams, oversee last-minute replacement management, track legal overtime alerts, and execute direct data exports for smooth premium calculations (such as night shifts or Sundays).

This is the key advantage for companies supported by Hayot Expertise:

1. ▸Variable collection in Lucca: throughout the month, employees and managers enter absences, expense reports, overtime
2. ▸Automatic transfer to Silae: at payroll close, Lucca pushes all variables to Silae. No re-entry, no risk of omission
3. ▸Payroll production by Hayot Expertise: our social team receives variables in Silae, controls consistency, calculates pay slips
4. ▸Return to Lucca: finalized pay slips available in each employee's Lucca safe; counters updated
5. ▸DSN transmission: Hayot Expertise sends the Social Nominative Declaration via Silae, securing your URSSAF declarations

• ▸Phase 1 – Audit and initial setup: configure Lucca in compliance with your collective agreement and legal obligations
• ▸Phase 2 – Team training: train managers and HR teams on Lucca modules
• ▸Phase 3 – Lucca-Silae integration: configure the data flow and run end-to-end tests before the first payroll run
• ▸Phase 4 – Monthly monitoring: control variables, validate pay slips, secure DSN transmission

Does the HRIS really integrate with Silae? Yes, it offers a robust native bidirectional integration. Key pay variables flow automatically into Silae without manual re-entry, limiting any risk of errors.

Is this system suitable for a 30-employee SME? Yes, typically deployed from about 20 employees. You can start with priority features (such as leave tracking and expense reports) and expand as your company grows.

What's the difference between Lucca and PayFit? PayFit is an all-in-one solution for startups wanting to manage payroll in-house. Lucca is a modular HRIS that integrates with Silae for companies preferring to outsource payroll to an accounting firm.

Is Lucca GDPR compliant? Yes, hosted in France on OVH servers, ISO 27001 certified, fully GDPR compliant.

• ▸Silae – The reference payroll software used by Hayot Expertise
• ▸PayFit – The all-in-one HRIS for startups managing payroll in-house
• ▸Deel – International payroll for teams in 150+ countries