Why and how to switch to Pennylane: the opinion of your training accountant

Updated in March 2026 ”“ Pennylane has established itself in just a few years as the benchmark financial management platform in France. As a certified partner firm and Pennylane trainer, we support executives in their migration every month. Here is our feedback.

Pennylane is a collaborative accounting and financial management platform designed for executives and their accountants. Unlike traditional software (Sage, Cegid, EBP) which are designed for the accountant, Pennylane places the manager at the center of the system.

The Pillars of Pennylane

1. End of “rearview mirror” accounting

With traditional software, you only discover your results at closing (3 to 6 months late). With Pennylane, your accounting is kept up to date. You know your estimated result in real time.

2. Preparation for mandatory electronic invoicing

The electronic invoicing reform comes into force gradually:

• ▸Obligation to receive: September 1, 2026 for all companies
• ▸Obligation to issue (GE and ETI): September 1, 2026
• ▸Obligation to issue (SME and micro): September 1, 2027

Pennylane is natively compatible with e-invoicing and e-reporting obligations. Anticipating means avoiding last-minute panic.

3. Radical time saving

Our customers notice on average:

• ▸-70% time spent on accounting tasks (vs. manual entry)
• ▸-90% lost parts thanks to automatic recovery (Amazon, recurring suppliers)
• ▸24 hours delay to obtain an intermediate situation (vs. 3 weeks in traditional software)

4. Strategic vision for the manager

The Pennylane dashboard displays at a glance:

• ▸Your available cash flow and forecast
• ▸Your customer receivables (who owes you what?)
• ▸Your supplier debts and due dates
• ▸Your estimated result before tax

Our expert opinion: Sage and Cegid remain robust solutions for large firms with very specific workflows. But for a VSE/SME that wants to manage its management and not simply produce a balance sheet at the end of the year, Pennylane is the best choice today.

Step 1 ”“ Pre-migration diagnosis (1 week)

We carry out an audit of your current environment:

• ▸Accounting software in place and exportable data
• ▸Banks and payment methods used
• ▸Billing flow (volume, recurrence)
• ▸Connected third-party tools (CRM, HRIS, e-commerce)

Step 2 ”“ Pennylane setup (1-2 weeks)

Our team configures your Pennylane space:

• ▸Personalized accounting plan adapted to your activity
• ▸Secure banking connection via API
• ▸Import of history (FEC N-1, opening balance)
• ▸Invoicing settings (models, payment terms, T&Cs)

Step 3 ”“ Training of the manager and the team (1 day)

As a Pennylane certified trainer, Samuel HAYOT leads a practical training session:

• ▸Getting started with the interface (web + mobile)
• ▸Creation of invoices and reminders
• ▸Reading the financial dashboard
• ▸Good practices for dematerialization of parts

Step 4 ”“ Run in parallel (1 month)

During the first month, we run Pennylane in parallel with your old tool to guarantee data reliability. No loss, no risk.

Step 5 ”“ Final switchover and follow-up

After validation, the old software is definitively abandoned. Our team provides close follow-up for 3 months to answer all your questions.

Not all firms are created equal on Pennylane. A certified firm like Hayot Expertise offers:

1. ▸Product expertise: We know Pennylane from the inside (features, limits, roadmap)
2. ▸Priority support: Access to Pennylane support dedicated to partner firms
3. ▸Continuing training: We continuously train our customers AND our employees
4. ▸Workflow optimization: We configure Pennylane so that it adapts to YOUR business, not the other way around

How much does it cost to migrate to Pennylane? The migration cost is included in our support fees. The Pennylane software is billed directly by Pennylane (from €14/month for a freelancer).

Can I keep my old accountant? Yes, Pennylane is a tool, not a firm. But a certified firm will save you considerable time on configuration and training.

Is Pennylane suitable for all business sizes? Pennylane is optimal for VSEs and SMEs (1 to 200 employees). For large groups (>200 employees), solutions like SAP or Oracle remain more suitable.

Is my data secure? Pennylane is hosted on certified servers in Europe (GDPR compliance). Banking connections are made via aggregators approved by the ACPR.

The migration to Pennylane is not a technological question, it is a strategic management decision. By moving from data entry software to a management tool, you transform your accounting into a growth lever.

Hayot Expertise is a certified partner firm and Pennylane trainer. We support your migration from A to Z.

📞 Request a Pennylane migration quote ”“ First meeting free